V2 (022024)
localsearch (Swisscom Directories AG) uses the onlyfy one service (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data by the onlyfy one service and by localsearch (Swisscom Directories AG).
With regard to interaction within the company account of localsearch (Swisscom Directories AG), localsearch (Swisscom Directories AG) and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy one, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.
onlyfy one is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy one, as well as the XING social and jobs network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy one is an online platform on which or through which talent and companies meet.
With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the shared responsibility with localsearch (Swisscom Directories AG), detailed information is available in the XING Privacy Policy at https://privacy.xing.com/en/privacy-policy. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.
When submitting an application, you enter into a user relationship with New Work SE for the purpose of processing applications. In addition, you will receive support and New Work SE can present you with other opportunities in support of your career. A public profile will not be automatically created for you on the XING social and jobs network. The legal basis for New Work SE processing your data is, in particular, Article 6 (1)(b) GDPR (processing necessary for the performance of a contract).
You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of localsearch (Swisscom Directories AG) in onlyfy one. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to localsearch (Swisscom Directories AG) only.
The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.
If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/
If you use the apply using WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy one through a service provider, and is processed further there as part of and for the purpose of the normal application process.
The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr. Candidate data from apply via WhatsApp are transferred to onlyfy one via an interface. Immediately after this transfer, candidate data are deleted from the apply via WhatsApp infrastructure in PitchYou. Further processing then takes place exclusively in onlyfy one.
Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here: https://www.whatsapp.com/legal/privacy-policy-eea.
Subject to your consent, your application will be sent from WhatsApp via the PitchYou infrastructure to onlyfy one. You have the right to withdraw your consent to this at any time. Either way, your application data will be deleted from the PitchYou infrastructure once transferred to onlyfy one, meaning that PitchYou will not process your data any further.
The FADP applies to circumstances which have an impact on Switzerland, even if said circumstances are initiated outside of Switzerland. Correspondingly, this privacy policy applies to information in line with the EU GDPR and the FADP. Here, EU GDPR terminology is used in favour of FADP terminology. However, FADP terminology is used if the FADP applies and the terminology differs from EU GDPR terminology in a given language. The About this site section on XING contains the name and address of our representative in Switzerland.
Preamble
New Work SE, Am Strankai 1, 20457 Hamburg (hereinafter "onlyfy", "we" or "us") operates the "onlyfy one (by xing)" e-recruiting system at the *.jobbase.io domain (hereinafter "jobbase.io"), on which companies can place job advertisements and receive and manage applications. As part of these activities, onlyfy processes personal data on behalf of, and for the purposes of, Swisscom Directories Ltd (hereinafter "localsearch"). localsearch is to be classified as the Controller as defined in Art. 4 (7) of the General Data Protection Regulation (GDPR). Within this relationship, onlyfy acts as a Processor as defined in Art. 4 (8) of the GDPR. The protection and confidentiality of your data is extremely important to onlyfy and localsearch. Of course your data will only be processed in accordance with the respective applicable data protection rules, in particular the Swiss Federal Act on Data Protection (Bundesgesetz über den Datenschutz) (FADP), the Austrian Federal Act concerning the Protection of Personal Data (Datenschutzgesetz) (DSG), the Austrian Telecommunications Act (Telekommunikationsgesetz) (TKG), the German Federal Act on Data Protection (Bundesdatenschutzgesetz) (BDSG) and the German Telemedia Act (Telemediengesetz) (TMG). This Privacy Statement also complies with all of the statutory requirements made compulsory when the European GDPR entered into force on 25 May 2018. Under no circumstances will onlyfy and localsearch forward your personal data to third parties for advertising, marketing or other purposes without authorisation. If you have any questions about this Privacy Statement, you can contact localsearch by email at dataprivacy@localsearch.ch.
Personal data is any information from which conclusions may be drawn regarding your personal or material circumstances or which can be used to identify you.
(1) The following data will be collected and processed for the automated processing of your application:
(2) onlyfy saves the written and electronic communication that takes place between you and localsearch. Onlyfy also processes comments and appraisals which may be written about you during your application process.
(3) localsearch will only process the data specified in 2 (1) and (2) above if you are employed by localsearch.
(4) We record statistical information about your surfing behaviour on our website (e.g. which areas of the website you click on or your login times) so we can adapt our services to your needs in the future and to enable easy use of our website. This information may be recorded for support purposes or to optimise our services and may be viewed by the Prescreen administrator at any time if necessary.
localsearch will only process and use the personal data collected within the framework of an employment relationship. Onlyfy will process and use the personal data collected to provide the onlyfy services, for the purposes of registration on the localsearch website and for the exchange of information between you and localsearch. Please note that we will send you electronic messages about new job opportunities from localsearch for the purposes of direct advertising if you have previously submitted an application. For this purpose, we will process your name, email address and the data you provided in your previous application on localsearch's behalf. You may object to being sent such messages at any time by sending an email to the responsible localsearch company at hrservicecenter@localsearch.ch.
(1) onlyfy uses cookies when operating the website. These are used to make your online application more user friendly, more effective and more secure. Cookies are small text files that are saved on your computer. Session-specific cookies ("session cookies") will be erased as soon as you leave our website. Permanent cookies however remain on your computer's hard disk until they are deleted by your browser (e.g. so you can return to an ongoing application process later). You can prevent the cookies from being installed by changing the corresponding setting in your browser software. Be aware however that you may then not be able to use all of Prescreen's functions to their full extent.
(2) Cookies may be necessary to maintain the functionality of the website. The use of such cookies does not require approval and can therefore not be disabled. Cookies used to analyse your behaviour on our website will only be placed with your consent. Where we use cookies requiring consent, a cookie banner will appear when you first visit our website. This will enable you to consent to the use of cookies requiring approval. If you wish to change your cookie preferences at a later time, you can do so in the cookies section on the website.
(3) Below is a list of the cookies used:
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PHPSESSID | Session Cookie
| Functionality | This cookie is used to identify the user while they are using Prescreen. The cookies are essential for correct functionality. The cookie expires upon closing the browser. | jobbase.io. |
REMEMBERME | Permanent Cookie
| Functionality | This cookie is used to restore a previous session. The cookie expires after 2 weeks.
| jobbase.io |
The data collected during your application will not be published or forwarded to third parties without authorisation, in other words, without your consent. Apart from our employees who process your data during the course of providing our services, we will forward your personal data to the following recipients:
(1) Onlyfy will store the personal data of rejected applicants for a maximum period of 12 months starting from the date the application is rejected. If you prefer to have your data stored for longer during your application process (for example so you can continue the application process later), we ask you to kindly adjust your preferences accordingly upon registration.
(2) The personal data of applicants who are employed by localsearch will be stored by localsearch for the duration of the employment.
(3) Longer storage periods may also arise due to the fact that the data is needed to assert, exercise or defend against claims before an authority, or where there are statutory retention obligations. The data will be stored for as long as necessary in order to fulfil that purpose.
Onlyfy and localsearch will take appropriate technical and organisational security precautions to protect your personal data against unauthorised access and misuse.
(1) Within the framework of the data protection legislation applicable to you, and where provided for therein (for example in the case of the GDPR), you are entitled to information, free of charge, regarding which of your personal data we process and you have the right to have such data rectified or erased, to restrict the processing thereof, and to data portability. However, please note that we reserve the right to invoke the limitations provided for by law, for instance if we are obliged to retain or process certain data, have a legitimate interest in doing so (insofar as we are entitled to invoke it) or require them for the assertion of claims. Please contact localsearch by email on dataprivacy@localsearch.ch to assert your rights or obtain further information about them.
(2) This Privacy Statement, and the responsibility and liability of onlyfy and localsearch in respect thereof, does not extend to third-party websites that are linked to or which you are forwarded to. Onlyfy and localsearch will thus also not be liable in such cases for data processing performed by the operators of those websites in the above mentioned circumstances.
(1) You may revoke any consent granted in relation to data privacy at any time with effect for the future. To assert your ability to revoke your consent, please contact localsearch by email on dataprivacy@localsearch.ch.
(2) If we use cookies on our website that are subject to approval, and if you have also consented to the use of these, you may revoke this consent on our website in the cookies section. More information about cookies can be found in point 4 "What are cookies?".
The unlawfulness, ineffectiveness, invalidity or unfeasibility of parts of these privacy terms and conditions will not affect the effectiveness and validity of the remaining provisions.
You have the right to enforce your rights through court action or to make a complaint to the responsible data protection authority. The competent data protection authority in Switzerland is the Federal Data Protection and Information Commissioner [Eidgenössicher Datenschutz- und Öffentlichkeitsbeauftragter] (http://www.edoeb.admin.ch).
Swisscom Directories Ltd
Förrlibuckstrasse 60/62
8021 Zurich
Telephone 0800 86 80 86
As an additional point of contact in the EU, the data protection representative of localsearch is available to you and the supervisory authorities. He can be contacted by mail to VGS Datenschutzpartner UG, Am Kaiserkai 69, 20457 Hamburg, Germany or by e-mail to info@datenschutzpartner.eu.
localsearch may amend this Privacy Statement at any time without prior notice. The most recent version, as published on our website, shall be applicable.
January 2019
